Towing the line when it comes to software licensing can be a slippery slope for lots of businessmen. Things even get more convoluted when you toss in other technologies like cloud and virtualization. Talked about in the article here are pitfalls that every shrewd business man needs to know when it comes to software license.
There are times when employees, unintentionally or on purpose, fail to obey terms and conditions thus misusing the software license. The sharing of software copies and use of software that is pirated are some relevant examples that illustrate when employees will at times operate against what the guidelines stipulate. As a way to avoid this, it would be good to prohibit all employees from unauthorized software installation.
Virtualization is making inroads in the business world and this isn’t shocking now that it keeps expenses at bare minimum as there is no need to buy new hardware from time to time. Nonetheless, you need to know there is normally unique terms and conditions that come with server virtualization. It therefore goes without saying that you need to learn the different virtualization licensing guidelines to avoid any kind of trouble.
It is on the same note that cloud technology comes with its own rules of engagement. There are many benefits that come with cloud technology but the party could be brought to an abrupt end should you fail to be cautious. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
Experts say that a substantial number of employees do not deny having shared login details. This is in real sense not an issue for most vendors as they will allow account sharing as they will only charge resources consumed such as how much space has been used. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. Make inquiries about this before employees make a habit out of username/password sharing.
Oversight is an important aspect of business operations and the same goes in this case. It would be good to ensure there is compliance at all times by keeping track of software use. Having an audit performed once in a while is what the experts advocate for so as to make sure that your vendor never gets you flat footed in this matter.
You will get auditing matters right if you have a central software repository by your side. Not only will you save time but money as well now that your licenses will be at arm’s reach should an audit come knocking. If you have no idea how to go about this, you will like what software escrow service has to offer. Read this in case you need more information about this.